One front desk. Every back-office job. And one sick day from a backlog.
Insurance verification, prior authorizations, referral tracking, and billing all land on the same front desk — and the person running it is one sick day away from a backlog.
Turnover is relentless, so you're always training. And a full-time domestic admin costs $45,000+ for a single person doing a single role, when what you need is coverage across several.
The backlog compounds. Here's the math.
Without dedicated verification and authorization operations, every week widens the gap:
Six of those months go to training. Then they leave — and you start over.
Unverified eligibility means treating patients for free, then chasing the denial for a month.
The cost of one person doing one job — when you need coverage across several.
Untracked specialist referrals fall through: no follow-up, no return visit, no billing cycle.
Every one traces to the same root cause — your operations can't keep up with your volume. myMedCrew fixes the system, not the symptom.
You're not hiring a person. You're installing an operations system.
myMedCrew runs your back-office functions as managed systems — scoped, staffed by pre-vetted, role-matched specialists, embedded in your software, and run with our oversight, quality assurance, and reporting. You get throughput and clean revenue. We own the operations.
myMedCrewThe system
A defined workflow with an owner and a measurable output: verified patients, clean claims, worked denials.
The specialists
Pre-vetted talent working inside your EHR, security-screened with role-based access to patient data.
The oversight
Quality assurance, reporting, and performance management run by myMedCrew, not by your office manager.
Four managed systems that keep your revenue moving.
Eligibility Verification System
Your patients arrive already verified.
- Benefits checked 24–48 hours before the visit
- Secondary insurance validated
- Referral status confirmed
- Missing authorizations flagged
- Copay estimated
Authorization & Referral Management
Nothing falls through.
- Commercial authorizations submitted and tracked
- Plan-of-care signature follow-up
- Recertifications tracked
- Referral loop closed with specialists
- Workers' comp and MVA claim documentation
Revenue Cycle & Billing System
Clean claims, worked denials.
- Charge entry and coding with KX modifiers
- Functional limitation reporting
- Medicare cap and threshold tracking
- Denial management and appeals
- Accounts-receivable follow-up
Intake & Scheduling System
Fill the schedule, protect utilization.
- Initial evaluation scheduling
- Recert and re-eval scheduling
- Reminders and no-show recovery
- Waitlist backfill
We work inside your stack. Not around it.
See your number in 30 seconds.
Most operators pay domestic-loaded cost for work that runs remotely for a fraction. Enter a role, see the difference.
A managed operations team.
You manage an outcome, not a contractor. Every function is owned end to end — here's what managed staffing includes.
One pipeline, verified end to end.
Every patient moves through the same managed workflow — from schedule to reduced accounts receivable.
One rate. Published. No demo required.
Published pricing, no demo required. Here's exactly what a full-time seat costs you.
- Front-office, revenue cycle, and care coordination. Full-time or part-time.
- About $29,000 a year for a full-time seat, versus $45,000+ loaded for a comparable domestic hire.
- Licensed clinical roles — registered nurses, LPN/LVN, nurse practitioners — quoted per placement.
- Seats flex with your volume.
Questions, answered plainly.
How is pricing structured?+
A flat, published $14/hr for administrative, revenue-cycle, and coordination roles. Licensed clinical roles are quoted per placement.
Are your specialists experienced in healthcare?+
Yes — on EHR and practice-management systems, payer workflows, coding, and patient-data handling. They're healthcare specialists, not general VAs.
How do you protect patient data?+
Multi-factor secured access, encrypted systems, and role-based access for every specialist, mapped to your existing HIPAA controls.
How fast can you go live?+
Administrative and revenue-cycle roles typically go live in 15–20 business days. Licensed clinical roles take longer, depending on state licensure requirements.
What if a placement isn't the right fit?+
We manage performance and handle transitions as part of the managed model — you're not left to re-source alone.
Where are your specialists based?+
Remote, globally sourced healthcare specialists. They work inside your systems, on your schedule, across US time zones.
Do you work inside WebPT and Prompt?+
Yes — our specialists run inside your PT platform and clearinghouse.
Do you understand Medicare cap tracking and KX modifiers?+
Yes — our PT billing specialists are experienced in threshold tracking, KX modifiers, and functional limitation reporting.
We're one independent clinic — is that too small?+
No. We work directly with single clinics and units.
See the system we'd install — and what it costs.
A 20-minute scope, a shortlist, and a flat $14/hr number. No demo maze.