Fast sites bill in two weeks. Slow sites take six.
The difference is almost always front-office execution — with no standard to enforce it. Turnover cost repeats at every location.
Reimbursement stays flat while labor cost climbs, and the capacity you need can't keep coming from domestic headcount — a domestic hire runs $45,000+ loaded, repeated at every site.
Variance you can't see is variance you can't fix.
Without a standardized operations layer, the gaps widen site by site:
Fast sites bill in two weeks, slow ones wait six — same payers, different front-office execution.
And HQ has no visibility into why some locations outperform the rest.
The $15/hr W2 problem, multiplied across every location in your network.
No preferred-vendor outcomes means no way to scale what already works.
Unit-level variance is a system problem. myMedCrew installs one standard across every site — measured and reported at site and regional level.
You're not hiring a person. You're installing an operations system.
myMedCrew runs your back-office functions as managed systems — scoped, staffed by pre-vetted, role-matched specialists, embedded in your software, and run with our oversight, quality assurance, and reporting. You get throughput and clean revenue. We own the operations.
myMedCrewThe system
A defined workflow with an owner and a measurable output: verified patients, clean claims, worked denials.
The specialists
Pre-vetted talent working inside your EHR, security-screened with role-based access to patient data.
The oversight
Quality assurance, reporting, and performance management run by myMedCrew, not by your office manager.
Operators think in departments. We run each as a managed system.
Each department is managed by myMedCrew, staffed by pre-vetted, role-matched specialists, and reported at site and regional level — one standard across every location.
Patient Access
Registration, eligibility, benefits, and estimates — standardized at the front of every encounter.
Revenue Cycle Management
Charge capture, claims, posting, and accounts-receivable follow-up run to one standard.
Prior Authorization & Referrals
High-volume submission and tracking, so nothing stalls between sites and specialists.
Denial Prevention & Appeals
Root-cause work, resubmission, and appeals — the leakage no one currently owns.
Provider Credentialing
Enrollment and re-credentialing support that keeps providers billable across the network.
Scheduling & Call-Center Operations
Inbound and outbound, backfill, and reminders — utilization protected at every location.
Quality Assurance & Reporting
One standard, escalation management, and site- and regional-level reporting for HQ.
We work inside your stack. Not around it.
See your number in 30 seconds.
Most operators pay domestic-loaded cost for work that runs remotely for a fraction. Enter a role, see the difference.
A managed operations team.
You manage an outcome, not a contractor. Every function is owned end to end — here's what managed staffing includes.
One rollout. Proven on a pilot, scaled to the network.
Start with one site or one function, prove the playbook, then standardize across every location.
One rate. Published. No demo required.
Published pricing, no demo required. Here's exactly what a full-time seat costs you.
- Front-office, revenue cycle, and care coordination. Full-time or part-time.
- About $29,000 a year for a full-time seat, versus $45,000+ loaded for a comparable domestic hire.
- Licensed clinical roles — registered nurses, LPN/LVN, nurse practitioners — quoted per placement.
- Seats flex with your volume.
Questions, answered plainly.
How is pricing structured?+
A flat, published $14/hr for administrative, revenue-cycle, and coordination roles. Licensed clinical roles are quoted per placement.
Are your specialists experienced in healthcare?+
Yes — on EHR and practice-management systems, payer workflows, coding, and patient-data handling. They're healthcare specialists, not general VAs.
How do you protect patient data?+
Multi-factor secured access, encrypted systems, and role-based access for every specialist, mapped to your existing HIPAA controls.
How fast can you go live?+
Administrative and revenue-cycle roles typically go live in 15–20 business days. Licensed clinical roles take longer, depending on state licensure requirements.
What if a placement isn't the right fit?+
We manage performance and handle transitions as part of the managed model — you're not left to re-source alone.
Where are your specialists based?+
Remote, globally sourced healthcare specialists. They work inside your systems, on your schedule, across US time zones.
Can we pilot one site before standardizing?+
Yes — that's the recommended entry. Prove it on one function or location, then scale.
How do you standardize quality across sites?+
One vetting standard, shared workflows, and centralized site and regional reporting.
Do you integrate with our revenue-cycle stack?+
Yes — Epic, athenahealth, Waystar and others, under your access controls.
Can seats flex with volume?+
Yes — seats scale up and down with your volume.
See the system we'd install — and what it costs.
A 20-minute scope, a shortlist, and a flat $14/hr number. No demo maze.